A newly engaged couple is calling five venues on their lunch break. Your coordinator is mid-walkthrough with another couple, the sales line goes to voicemail, and by the time she calls back at 4 PM they have booked tours at two places that picked up. On Saturday the same coordinator is running a 200-guest reception while the caterer, the DJ and a lost shuttle driver all call her personal cell.
Cannon VoIP answers the first call. The AI receptionist answers capacity, pricing and catering questions from what you gave it and books tours while the couple is still on the line, and every inquiry lands in the built-in CRM with its calls, texts and tour on one timeline. On event day, vendors call one coordinator line that rings whoever is working. Flat $34 per extension, month to month, with texting and transcription included and no regulatory fees.
Inquiries, tours and the Saturday phone
Venue sales live and die on response time. Couples call or fill out forms at several venues at once, and the first one to get them on a tour has the edge. The trouble is that the people who give tours are usually giving one when the next inquiry calls.
Event days flip the problem. The office is closed, but the phone is busier than ever: vendors confirming load-in, guests asking about parking, a shuttle at the wrong gate. Those calls belong with whoever is running the event, not in a voicemail box nobody checks until Monday.
What we set up for event venues
Why venues switch to Cannon VoIP
Flat $34 per extension, month to month, with texting, transcription and the built-in CRM included and no regulatory fees. The AI receptionist is $65 per month, or free with 10 or more users. Venues that slow down in winter don't pay summer prices for a contract they can't change.
Your number is on every wedding listing site and the sign at the gate. It ports for $15 per line, usually next business day, with about two minutes of downtime. Within about an hour and a half of DFW Airport, on-site installation is free, and we support venues nationwide.
If the internet at a rural venue is the weak spot, we can help with that too. We work as a partner with business internet carriers, who bill the internet directly, so you have one point of contact for phones and internet.
What a typical setup looks like
A typical venue runs a sales extension or two, an office line and the owner on the mobile app, at $34 each. The main menu offers tours and pricing, booked couples, and vendors. Tours go to the AI receptionist when sales is busy, booked couples ring their coordinator, and vendors ring the event-day line.
Website forms and chats become leads in the CRM, and a follow-up sequence of texts and emails runs until the couple books a tour, replies or opts out. After the event, the timeline still holds every call and text, which helps when a question comes up about what was agreed.
Common questions from event venues
Write down the ten things couples ask on the first call: capacity, price range, what's included, catering rules, parking, the rain plan. Give those to the AI receptionist, and the first call gets real answers even when the whole team is out on a tour.
Answer the first call, book the first tour
Talk to us about tour booking, inquiry follow-up and event-day lines for your venue.
Talk to us